Images and Videos Parental Consent Form
This form explains the reasons why and how The Thomas Lord Audley School may use images and videos of your child. Please read the form thoroughly and outline your agreement as appropriate.
Why do we need your consent?
Without your consent, the school will not use images and videos of your child.
Why do you we use images and videos of your child?
Images and videos of pupils are used as part of school displays to celebrate school life and pupils’ achievements; to promote the school and the Trust on social media and on the Trust and school’s website; and for other publicity purposes in printed publications, such as newspapers.
Where the school uses images of individual pupils, the name of the pupil will not be disclosed. If a pupil has won an award and their parent would like their name to be published alongside their image, separate consent will be obtained prior to this.
Who else uses images and videos of your child?
The local media and press, take images or videos of school events, such as sports days and PROMs. Pupils will appear in these images and videos, and these may be published in local or national newspapers, or on approved websites. The following organisations may use images and videos of your children:
Name of organisation, e.g. local newspaper / Name of organisation / Name of organisation
Where any organisations other than those above intend to use images or videos of your child, additional consent will be sought before any image or video is used.
What are the conditions of use?
This consent form is valid for 2019/2020..
It is the responsibility of parents to inform the school, in writing, if consent needs to be withdrawn or amended.
The school will not use the personal details or full names of any pupil in an image or video, on our website, in our school prospectuses or any other printed publications, unless separate consent has been agreed.
The school will not include personal emails or postal addresses, telephone or fax numbers on images or videos on our website, in our school prospectuses or any other printed publications.
The school may use work created by pupils.
The school may use group or class images or videos with general labels, e.g. ‘sports day’.
The school will take class images of your child which are available to purchase annually.
Providing your consent
Please read the following thoroughly and provide your consent by ticking for 'Yes' and leaving blank for 'No'
Using images of my child on the Trust and school website.
Using videos of my child on the Trust and school website.
Using images of my social media, including the following: Twitter / Facebook / Instagram / YouTube
Using videos of my social media, including the following: Twitter / Facebook / Instagram / YouTube
The local media using videos of my child to publicise the Trust and school events and activities.
Using images of my child in marketing material, e.g. The Trust and school brochures and prospectus.
Sharing my child's data with a school-appointed external photography company or official school images. This includes their name, class and roll number.
Refreshing your consent
This form is valid for the entire academic year, 2019/2020 – it will be updated on an annual basis.
Parents are required to fill in a new form for their child every academic year.
Consent will also be refreshed where any changes to circumstances occur – this can include, but is not limited to, the following:
New requirements for consent, e.g. an additional social media account will be used to share pupil images and videos
Changes to a pupil’s circumstances, e.g. safeguarding requirements mean a pupil’s image
cannot be used
Changes to parental consent, e.g. amending the provisions for which consent has been provided for
Where you would like to amend or withdraw consent, you must submit your request in writing to the headteacher. A new form will be supplied to you to amend your consent accordingly and provide a signature.
Withdrawing your consent
Parents have the right to withdraw their consent at any time. Withdrawing your consent will not affect
any images or videos that have been shared prior to withdrawal.
I understand that by completing this form:
Why my consent is required.
The reasons why The Thomas Lord Audley School uses images and videos of my child.
Which other organisations may use images and videos of my child.
The conditions under which the school and The Sigma Trust uses images and videos of my child.
I have provided my consent above as appropriate, and the school and The Sigma Trust will use images and videos of my child in line with my requirements.
Consent is refreshed on an annual basis and I must re-provide consent if I consent to images and videos of my child being used in other academic years.
I will be required to re-provide consent where any circumstances change.
I can amend or withdraw my consent at any time and must do so in writing to the headteacher.
If you have any questions regarding this form, please do not hesitate to contact the school office at email address or phone number.
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